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More clients.
Not more hands.

We build and run recurring workflows for accounting firms, so your team can handle more client work.

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Illustrative animation: a bank feed from client books in QuickBooks, Xero, Zoho, FreshBooks, Shopify and Square matches line by line. A customer wire arrives 45.00 short, a person approves the intermediary bank fee, and the difference returns to 0.00. A vendor bill entered twice is caught, and a person voids the copy before Friday's payment run. One customer payment is applied across three invoices, including one 45 days overdue, with nothing left unapplied and no one asked.

Recurring client work, handled end to end.

We build each workflow around your clients' systems and rules, then run it every cycle. Your team gets the finished work, and only the items that need a decision.

  1. Each billing cycleBilling prepared and submitted
  2. As payments arrivePayments matched to invoices
  3. Every payrollTimesheets checked against attendance
  4. As loads closeCharges entered as invoices and bills
Illustration · fictional dataIllustration with fictional records. In one billing cycle, 312 service lines are checked against attendance, payer authorizations and rates. 309 lines become 41 invoices for four payers. Three lines are held for your team, each with its reason. Your team confirms the submission and the 41 invoices are submitted. Payer results are tracked separately: 38 verified and 3 awaiting a result.

762 estimated operator hours saved per month

Across billing and timesheet review for one client. Reported in the October 2026 case-study briefs; the redacted captures show the applications in production.

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Billing workspace showing 84 submitted invoices and already processed lines, with identities redacted.Production capture · redacted

Billing automation

~$3.12M
billing and payment activity processed per month (USD)
~372 h
estimated operator time saved per month
$626k
catch-up billed, May–Oct 7, 2026 (USD)

Reported as of Oct 8, 2026. Hours saved are estimates. Processing volume is not savings; catch-up billed is not collected cash or profit. The capture shows a different period.

Case study and measurement basis: Billing automation
September 16–23, 2026 payroll report showing attendance and timesheet discrepancies with identities redacted.Production capture · redacted

Payroll validation

29,456
timesheet lines reviewed per month
~390 h
estimated operator time saved per month
~$813k
payroll reviewed per month (USD)

Reported as of Oct 8, 2026, across two businesses and both monthly pay periods. Hours saved are estimates; payroll value is scale reviewed, not savings. The capture shows a different period.

Case study and measurement basis: Payroll validation

Operational charges become QuickBooks invoices and bills.

When a load closes in your client's logistics system, its charges become the customer invoice and the carrier bill. Your team stops typing the same numbers twice.

Illustration · fictional dataIllustration with fictional data. A delivered load carries four charges in the logistics system. Each charge's customer amount becomes a line on the QuickBooks Online invoice, and its carrier amount becomes a line on the carrier's bill. Totals tie to the load: 3,507.50 and 2,815.00. Across the day, 38 closed loads become 37 invoices and 37 bills; one load without a carrier rate waits for your team.

Payments matched to the right invoices.

Incoming payer records are applied to the right invoices or service periods. A payment that could fit more than one waits for your team, with both options shown.

Illustration · fictional dataIllustration with fictional data. A remittance with seven payments is compared with open invoices. Six payments are applied to their invoice and service period. One 290.00 payment with no service dates fits two invoices, so it waits for your team with both options shown.

Timesheets checked against attendance.

Every timesheet line is compared with attendance and your agreed rules. Your team sees the supporting records and approves the time. Payroll stays a separate step.

Illustration · fictional dataIllustration with fictional data. Five timesheet lines are compared with one day's attendance. Four match. One ends 40 minutes after the attended session, so it stays for your review with the rule and the supporting records. Across the pay period, 183 of 186 lines match; your team approves those 183, and payroll runs separately.

We build it. We keep it running.

We map the workflow with your team, build it around your clients' systems, then run, monitor and maintain it as those systems change. One flat monthly fee covers the agreed workflow.

  1. Map
  2. Build and test
  3. Run and maintain
  1. Aevum Vector: Map one workflow and its outputs
  2. Aevum Vector: Build and test it on real records
  3. Your team: Approve the agreed outputs
  4. Aevum Vector: Run it every cycle
  5. Your team: Review held items
  6. Aevum Vector: Monitor each run
  7. Your team: Confirm submissions and approvals
  8. Aevum Vector: Update it when a system changes

One flat monthly fee for the agreed workflow

  • Your clients keep their systems. We keep the tools that already work.
  • Small firms qualify when the recurring volume justifies the work.

Start with one recurring workflow.

Bring one process your team repeats. We'll talk through:

Workflow
What your team repeats, and how often.
Systems
Where the records live today.
Monthly volume
How many items arrive each month.
Fit
Whether automation is worth it for your firm.
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