Payroll validation
Attendance, timesheets, and business rules brought into a review workflow with the evidence in reach.
One of two projects for the same outsourced financial operations firm. Built and maintained by Seth Gibson, Aevum Vector’s founder.
The manual work
The same outsourced firm reviews payroll inputs for two service businesses. Attendance and work time live in separate systems. Comparing them manually means checking each business’s rules and finding the records behind each discrepancy.
What changed
Aevum Vector built a repeatable workflow that compares attendance and timesheets, groups discrepancies by employee, and shows the rule and facts behind each alert. Historical reports and exports preserve context for follow-up. Validation and QuickBooks Time approval retain separate states.
What stays with the team
The operator checks the source records and determines whether attendance or the timesheet needs correction. A warning alone does not establish that a time entry should be removed. The team retains approval decisions; the application does not disburse wages.
What this capture demonstrates
The displayed report covers September 16–23, 2026: 434 teachers, 5,356 lessons, and 6,767 timesheet entries. It flags 143 teachers with errors for review. These are analysis counts, not confirmed payment errors or completed corrections.
Actual product capture prepared September 24, 2026, with identities permanently redacted. This screenshot’s population differs from the wider employee scope of the workflow. No approval was executed to prepare this showcase.
Reported outcomes and measurement basis
The downloadable summary reports 150–200 operator hours saved per month, estimated from client time measurements. More than 500 employees across two businesses and approximately six hours of monthly activity are founder-reported. The original period and calculation are not published here; system activity alone does not establish human working time. These figures are not verified cash savings. Warning-cost models, where used, depend on assumptions and do not represent eliminated expenses.
Download the one-page summary (PDF)Let’s talk about your workflow
Tell us what work repeats and where your team needs to stay involved.
Email Seth